RHLS is hiring a Grant/Contract Manager

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Job Summary 

Regional Housing Legal Services (RHLS) is a public interest legal agency that for over 45 years has provided specialized legal and technical assistance throughout Pennsylvania to non-profit organizations that develop affordable housing, create economic opportunities, and revitalize low-income neighborhoods. RHLS attorneys also engage in systemic policy and advocacy efforts designed to improve housing and utility-related issues for low-income households. RHLS has offices in Glenside (Philadelphia suburb), Harrisburg, and Pittsburgh, Pennsylvania. 

RHLS is seeking a Grant/Contract Manager. The Grant/Contract Manager will be responsible for managing the fundraising calendar, facilitating team communication, guiding relevant parties through the required steps to ensure a complete and timely submission, as well as writing, editing, and submitting grants and reports. This position will be in the Glenside office and will report to the CFO/Director of Administration (who works remotely). 

Job Responsibilities  

Grant/Contract Management (70%) 

  • Act as the point person for applications and grant/contract reports, creating a process efficiently communicate information to and from team members. 
  • Read and understand proposal requirements and develop plan for proposal completion, including systematically collecting components. 
  • Maintain systems and databases for receiving, processing, and acknowledging grants, contracts, and contributions. 
  • Maintain annual grants calendar. 
  • Create and maintain systems for gathering data needed to track progress toward grant/contract deliverables.  
  • Responsible for providing regular reports to Management Team on progress toward fundraising goals and progress toward grant/contract deliverables.  
  • Work with attorneys and staff to identify funding opportunities and potential funders, and to develop proposal and application narratives, budgets, outcomes, and reports. 
  • Research new funders to increase the number of grants, contracts, and total funding received. 
  • Schedule funder meetings for attorneys and staff; prepare marketing materials, as needed. 

Individual Fundraising (20%) 

  • Manage small annual appeal (draft appeals & acknowledgements; mail appeals & acknowledgements; track and report results. 
  • Manage NeonCRM, ensuring donor data is entered accurately and timely. 
  • Manage annual board giving. 

Coordination with Communications Staff (5%) 

  • Ensure uniform language and messaging 
  • Help identify topics or venues for communications that advance RHLS’s fundraising goals and support to attorneys as they create targeted communication pieces. 

Other (5%) 

  • Staff liaison to the Board Development Committee, as needed. 
  • Other duties, as assigned. 

Required Education and Experience  

  • Three+ years grant writing experience. 

The ideal candidate will have:  

  • An understanding of affordable housing and community development. 
  • Experience working with community-based non-profits and/or low-income individuals. 
  • Demonstrated commitment to social justice and racial equity. 
  • Strong writing skills. 
  • Ability to prioritize, plan and execute multiple complicated and continuing grants in a timely manner. 
  • Flexibility. 
  • The ability to be persistent and tactful. 
  • Familiarity with LegalServer and NeonCRM, or demonstrated ability to quickly learn new technologies. 

Salary range for 3-5 years of experience is estimated to be between $43,000 and $52,000. Excellent benefits package will be provided. 

Applications will be accepted until the position is filled. Priority consideration will be given to candidates who apply by March 6, 2019. 

Send a letter of interest and resume (via email, using subject line: Grants/Contract Manager) to: 

Rachel Blake 

Associate Director 

Regional Housing Legal Services 


RHLS is an Equal Opportunity Employer. People of color, persons who are bi-cultural, bilingual in Spanish, women, and persons who are disabled are encouraged to apply.

Rachel works on policy and advocacy at RHLS. Her current work includes the intersection of housing and health, energy efficiency, and equal access to housing-related rights.